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Turn-In Documentation (DD Form 1348-1a, ETID, EDOCs)

 

Documentation Services Provided for Generating Activities

 

 

NOTICE!

Reference:  MIDAS Formatted Reports.  Direct access to historical ERS, ETID, MIDAS, MILSNSN, Scheduler, and FLIS+/Photos is no longer available via our public web site.

Current ERS data is found in EBS Business Objects production reports.

Our internal and external customers should contact their local DLA Disposition Services site office to pull the MIDAS/ERS historical data. We apologize for the inconvenience, and in the near future, customers with a DOD CAC (aka Common Access Card) should be able to resume direct access.

To find the closest Disposition Services site to your location, search using the Locations link: http://www.logisticsinformationservice.dla.mil/SiteLookup/. If you still need assistance, please contact the DLA Customer Interaction Center (CIC) at 1-877-352-2255 or DSN: 661-7766; or send email to dlacontactcenter@dla.mil.



DD Form 1348-1a Electronic Receipt copy retrieval

 

DLA Disposition Services developed two options to provide electronic receipt documentation for DoD components and encourages generating activities to become familiar with and accept as an electronic receipt of documentation.

  • Customers can retrieve a detailed list of non-batched property turned in using a single customers DODAAC and desired dates by contacting your servicing site.
  • Using eDOCS Public Search Link "Web Docs replacement" customers can retrieve an electronic image of a processed DD Form 1348-1a *New* April 2009 Web Docs search options are only available to .mil or .gov internet connections. If you can not access a .mil or .gov computer please contact your local DLA Disposition Services Site for copies of "only your" documentation.
  • * As of 25 January 2011 DLA Disposition Services has implemented a new Electronic Document Storage System (eDocs).
    DLA Disposition Services Users' Link
    Public Search Link
  • Would you like to stop receiving those mail back copies of DD Form 1348-1a? Just fill out this stop mail-back form.doc and Fax or email to your local DLA Disposition Services Site. See this mail-back info Flyer.pdf for additional information. NOTE: Batch lotted property must still be mailed back as they are not in Web Docs

 

DD Form 1348-1a Documentation for Turn Ins

 

Property shall be turned in to the DLA Disposition Services Site in accordance with DoD 4000.25-1-M, appendix C46A.  An excerpt is also available in Attachment 1 (.pdf) of
DoD 4160.21-M Material Disposition Manual - Chapter 3 has Turn-In Guidance (.pdf) All turn-ins to a DLA Disposition Services Site will be on DD Form 1348-1a. 
Provided below are related guidance and description of important elements required on the DD Form 1348-1a under Documentation Assistance.

The Benefits to using a system that is part of DLA Disposition Services Intransit Control System (ICS)
Power Point Presentation (.ppt)
Student Guide (.pdf)
Instructors Guide (.ppt)

Generating activities may have an established system for creating DD Form 1348-1a, if not, DLA Disposition Services offers ETID.

Blank fill able DD Form 1348-1a (.pdf)
The last choice should be using these, (No pre-filled data or Bar Codes option)
Please see ETID or the excel forms, do not hand scribe your documents!

 

ETID (Electronic Turn-In Document)

 

DLA Disposition Services created a document system for generating activities.  ETID a full service turn-in management system that assists customers in preparing and maintaining their Turn-in records. A system that creates correct, legible, to include bar-coded DTID & NSN numbers on turn-in DD Form 1348-1a documents.

ETID (Electronic Turn-In Document)
Link to the live ETID System

ETID Overview (.pptx)
Using ETID is easy saves generating activities and DLA Disposition Services time, reduces errors, an provided electronic DD Form 1348-1a.

ETID Access Request Process 

Go to Create An Account on the Changes Pages

ETID Generator training 
(.pptx)
Overview of the processes of creating, editing, deleting ETIDs

ETID DLA Disposition Services Site training  (.pptx)
Overview of DLA Disposition Services Site review process within ETID

ETID Printing

For printing documentation and labels see the ETID Generator Training above slides 37-40

FAQs
Fact and Questions

ETID Business Rules

ETID Hazardous Access 

and ETID Hazardous Overview
This information is in the ETID Generator Training above slides 42-46

 

Excel 1348-1a worksheet forms

 

Our DD Form 1348-1a Excel worksheets are another option for creating a turn-in document. These forms provide pre-filled drop-down data and certification statements to include bar coded DTID & NSN numbers on turn-in DD Form 1348-1a documents.
Note: Before opening- set Macro' security level to medium in Excel under Tools for the drop down selections to work.  When opening "Select Enable Macros"

User's Instructions (.doc) on how to load and use the Excel forms

Samples of these completed Excel DD Form 1348-1 Sample 1348-1As (.pdf) 

1. Original 1348 Short Form (.xls) 1348 Short Form per MIL-STD-129 (.xls)
Basic information required for your turn-in document.

2. Original 1348 Long Form (.xls) 1348 Long Form per MIL-STD-129 (.xls)
The Long Form accommodates all columns and blocks on the DD 1348-1A to include selecting  many different drop down menu certification statements.

 

Documentation Assistance

 

Use the following to help identify the correct NATIONAL STOCK NUMBER(NSN)

Web FLIS to Locate NSN using Part Number

Army Electronic Product Support Network
The US Army Material Command:

Create Local Stock Number (.pdf)
LSN Master List (.xls) - an Excel workbook containing assigned LSNs recognized by the RBI system.

FSC Groups & Classes H2 Handbook (.pdf)

Federal Supply Class (FSC) Codes


GIDEP (Government-Industry Data Exchange Program)

For help with these Data elements on DD Form 1348-1a

INVALID DoDAACs (.pdf)

DEMIL Codes and Definitions

2 Digit Supply & Disposal Condition (.doc) Codes (SCCs)
 Federal condition codes for utilization program screening and review purpose.

Disposal Authority Code (.pdf)

Demil Certificate (.pdf)

Radioactive Certificate (.pdf)

Inert Certificate (.pdf)

Computer Hard Drive Certificate (.pdf)

(DLA Form 2500, Certificate of Hard Drive Disposition (Formerly DLIS Form 1867))

 

DLA Form 1730 (.pdf) Vehicle Technical Inspection
Per the DoD 4160.21-M Turn-in Customers will provide a LTI (DLA 1730) for the following stock classes 23,24,38,39

Using code 3of9 Bar Codes
To print or read Bar Codes on the DD Form 1348-1a, download the 3of9 Barcode Font (.tff) into your Fonts folder.  All data elements before conversion will have an * before and after it. For example the DTID number RHUKEW80230001 would be *RHUKEW80230001* and then converted into a 3of9 barcode image of a barcode  this can only be done if the 3of9 Barcode Font is in your Fonts folder.

For assistance contact: Your local DLA Disposition Services Site

 


 

PDF documents found on this page can be viewed using a PDF Reader.
DOC documents found on this page can be viewed using a Word viewer.
XLS documents found on this page can be viewed using Excel.
PPT documents found on this page can be viewed using PowerPoint.

For updates or improvements to this page
Email all suggestions to: DLA Disposition ServicesJ-322WebContentUpdates@dla.mil


Page updated 09.18.2013 (rs)